Leave tracking

The Advanced and Ultimate editions of seSQue Payroll have the ability to track an employee's leave balances. All new accounts come predefined with a list of leave types. You can customise this list to suit your specific requirements.

Navigate to the Business settings section on the side menu and Edit your business:

The list of existing leave types is found in the Leave tab page. You can edit/delete existing leave types and also add new types as required.

Note that certain leave types, such as annual leave or sick leave, cannot be deleted.

You can sort the leave items by dragging and dropping them in your preferred order. After you save the changes, the order will be persisted in all the dropdowns throughout the system.

For each leave type you can specify the STP category to be sent to the ATO, the number of hours accrued per year (by a full-time employee), whether or not to show the leave balance in payslips and more.

Note that some settings only apply to certain leave types.

You can also set up an employee's leave entitlements, so that they accrue leave automatically with every processed pay run. This is done in the Payees section.

Select the employee from the list and Edit their record:

Then navigate to the Leave balances section and assign the leave types which apply, specifying the number of hours accrued per year (for part-time employees manually adjust the value according to the number of hours they work) and the employee's current balance:

Note that leave balances only apply to full-time and part-time employees.

Now each time this employee is included in a pay run, the system automatically calculates the number of hours to be accrued and includes them in the pay run. You can manually adjust these records generated by the system.

Last but not least, an employee's leave balances may be shown in their payslip. This is controlled individually for each type of leave (see the Business settings section above).