Contributions

seSQue Payroll has partnered with Beam clearing house to offer automated superannuation payments to our paid subscribers. The Beam super payments integration is listed under Settings -> Integrations in the side menu.

This is an opt-in service. To start the enrolment process of your business click on the Activate button.

Before activating the service we recommend you check your business details in seSQue Payroll (see Settings -> Business) to ensure that you have a default superannuation fund and, in case you plan to set up Beam with direct debit, a bank account.

This will take you to Beam's website to complete the registration. The registration process requires you to provide information about your business. In order to facilitate this process, we will pre-populate all the relevant fields in Beam for you.

Any changes you make in Beam to the business details we are sending on your behalf will not be reflected back to seSQue Payroll. If you must make changes, we recommend you do them in seSQue Payroll, before starting your Beam registration.

At the end of the registration process you will be transferred back to seSQue Payroll.

Upon successful registration, a new entry called Superannuation will be added to the side menu. You can use this to make new contributions or view the status of existing ones.

Adding superannuation contributions is pretty straight forward. Start by selecting the contribution cycle and the end date, the list of superannuation accruals will be updated to reflect the specified date range. Select the super guarantee contributions (SGC) and the employer extra contributions (RESC) you want to include, then click Save when ready.

Before adding your first superannuation contribution, make sure you have a bank account set up for your business (check Settings -> Business -> Bank accounts). You will have to nominate one to be used for refunds, in case your contribution cannot be processed successfully.

You will notice that the contribution is now displayed grouped by superannuation fund, which is how Beam expects data to be sent. To submit the contribution batch click Lodge with Beam.

Alternatively, you can validate contribution batches before submission with Validate with Beam. This is recommended in the beginning, to avoid failed lodgements. Beam has a few requirements stricter than seSQue Payroll. For instance, they require the date of birth for all the payees included in a contribution batch.

Details of any warnings or errors raised during data validation can be accessed by clicking on the buttons provided in the Status column.

Contribution batches having errors are rejected by Beam. Contribution batches having warnings are accepted by Beam, but may be rejected at a later stage by the superannuation fund.

Contribution batches accepted by Beam will be marked as pending and, depending on the payment type, may contain payment instructions.

If all goes well, your contribution will progress through various stages, until it is successfully sent to the destination superannuation fund. In case anything goes wrong, the contribution is rejected and any payments made will be refunded to your nominated bank account.

Last but not least, we have made a couple of reports available to help you stay on top of your superannuation obligations.